Lansing Community College

To All LCC Employees:

The Families First Coronavirus Response Act (FFCRA) was signed into law in March as an effort to help workers, businesses and the healthcare sector in responding to the COVID-19 outbreak. Part of the FFCRA provided two new leave options for employees to use during this COVID-19 pandemic through 12/31/20, Emergency Sick Leave and Expanded Family Medical Leave Act.

LCC released a new Statement of Practice, effective May 17th through June 30th, informing employees that they have the following options available for use based on absence reason:

  1. Emergency Operations Pay (EOP/EOT): Employees who are unable to work remotely due to the nature of their job, reduction in operations, lack of technology, etc. will continue to be paid through the Emergency Operations Pay through June 30, 2020.
  2. Emergency Paid Sick Leave (ES1, ES2): 80 hours of Emergency Paid Sick Leave (COVD19 Sick Leave) are being provided to all full-time employees. Part-time employees are being provided a pro-rated number of hours based on hours worked/paid over the past 6 months. These hours may be used by employees for the following reasons:
    • you are subject to a government quarantine or isolation due to COVID-19;
    • you have been advised by a healthcare provider to self-quarantine due to COVID-19;
    • you are experiencing the symptoms of COVID-19 and are seeking a diagnosis;
    • you are caring for an individual subject to or advised to quarantine or isolate;
    • you are caring for a child whose school or childcare is closed or unavailable due to COVID-19; or
    • you are experiencing substantially similar conditions as those specified by the Secretary of Health and Human Services in consultation with the Secretaries of Labor and Treasury.
  3. Expanded Family Medical Leave Act (EF1-EF5): Up to 12 weeks total of Expanded FMLA is available to employees who are unable to work due to the need to care for a minor if the child’s school or childcare has been closed or is unavailable due to the public health emergency. Specific provisions of this leave are as follows:
    1. The first two weeks of leave are unpaid, but may be covered with EPSL time, Sick leave time, or any other available paid leave time.
    2. Up to ten additional weeks of leave will be paid at up to 2/3 regular pay, capped at $200 per day.
    3. The 12 weeks of EFMLA is combined with the 12 weeks total of FMLA available to employees. For example, employees who have already used 8 weeks of regular FMLA during the past 12 months would be eligible for an additional 4 weeks of EFMLA.
    4. Employees must submit the Expanded FMLA application with required documentation to be approved for Expanded FMLA.
  4. Sick, Vacation, Personal, and PTO Leave Banks: Employees who are working remotely who need to be absent from work for a reason unrelated to COVID-19 will use their current leave time that is available such as sick, vacation, personal, PTO, etc. Unrelated reasons may include: absences related to health, family, or child care responsibilities not covered under the Expanded FMLA.

Supervisors are required to add a comment to all timesheets using Emergency Operations Pay (EOP), Emergency Operations Teaching Pay (EOT), and Emergency Paid Sick Leave (ES1, ES2) confirming that the reported hours are accurate and appropriate.

Please note that if you began entry on your timesheet for the dates of 05/17/20-05/30/20, you may need to restart your timesheet to see the new Emergency Paid Leave earn codes. Supervisors will also have the ability to make any adjustments needed.

 
Full-Time and Part-Time Salaried Administrators

Employees who are working will continue to complete their timesheet with exception hours only. If you are not working, please use one of the following options based on reason listed above:

  1. Unable to work remotely, record hours on timesheet using Emergency Operations Pay (EOP).
  2. Record absence related to COVID-19 as COVID19 Sick Leave (ES1) on timesheet.
  3. The Expanded FMLA (EFMLA) must be submitted via the EFMLA application and approved by HR. Do not submit hours on your timesheet for the EFMLA absence. The hours paid for the absence will be based on the application request and will not exceed a total of a 6-month average of hours worked per pay period for part-time employees and 80 hours per pay period for full-time employees.
  4. Absences unrelated to COVID-19, record entry on timesheet using the LCC leave codes such as Sick, Vacation, and Personal.

Add a comment to the timesheet if Emergency Operations Pay or Emergency Sick Leave is used.

 

Full-Time Support

Employees who are working will continue to record hours as Regular (REG) on timesheet. If you are not working, please use one of the following options based on reason listed above:

  1. Unable to work remotely, record hours on timesheet using Emergency Operations Pay (EOP).
  2. Record absence related to COVID-19 as COVID19 Sick Leave (ES1) on timesheet.
  3. The Expanded FMLA (EFMLA) must be submitted via the EFMLA application and approved by HR. Do not submit hours on your timesheet for the EFMLA absence. The hours paid for the absence will be based on the application request and will not exceed a total of a 6-month average of hours worked per pay period for part-time employees and 80 hours per pay period for full-time employees.
  4. Absences unrelated to COVID-19, record entry on timesheet using the LCC leave codes such as Sick and PTO.

Add a comment to the timesheet if Emergency Operations Pay or Emergency Sick Leave is used.

 

Part-Time Hourly Administrators

Employees who are working will continue to record hours as Regular (REG) on timesheet. If you are not working, please use one of the following options based on reason listed above:

  1. Unable to work remotely, record hours on timesheet using Emergency Operations Pay (EOP).
  2. Record absence related to COVID-19 as COVID19 Sick Leave (ES1) on timesheet.
  3. The Expanded FMLA (EFMLA) must be submitted via the EFMLA application and approved by HR. Do not submit hours on your timesheet for the EFMLA absence. The hours paid for the absence will be based on the application request and will not exceed a total of a 6-month average of hours worked per pay period for part-time employees and 80 hours per pay period for full-time employees.
  4. Absences unrelated to COVID-19, record entry on timesheet using the LCC leave codes such as Vacation.

Add a comment to the timesheet if Emergency Operations Pay or Emergency Sick Leave is used.

 

Part-Time Support

Employees who are working will continue to record hours as Regular (REG) on timesheet. If you are not working, please use one of the following options based on reason listed above:

  1. Unable to work remotely, record hours on timesheet using Emergency Operations Pay (EOP).
  2. Record absence related to COVID-19 as COVID19 Sick Leave (ES1) on timesheet.
  3. The Expanded FMLA (EFMLA) must be submitted via the EFMLA application and approved by HR. Do not submit hours on your timesheet for the EFMLA absence. The hours paid for the absence will be based on the application request and will not exceed a total of a 6-month average of hours worked per pay period for part-time employees and 80 hours per pay period for full-time employees.
  4. Absences unrelated to COVID-19, record entry on timesheet using the LCC leave codes such as PTO.

Add a comment to the timesheet if Emergency Operations Pay or Emergency Sick Leave is used.

 

Full-Time Police

Employees who are working will continue to record hours as Regular (REG) on timesheet. If you are not working, please use one of the following options based on reason listed above:

  1. Unable to work remotely, record hours on timesheet using Emergency Operations Pay (EOP).
  2. Record absence related to COVID-19 as COVID19 Sick Leave (ES1) on timesheet.
  3. The Expanded FMLA (EFMLA) must be submitted via the EFMLA application and approved by HR. Do not submit hours on your timesheet for the EFMLA absence. The hours paid for the absence will be based on the application request and will not exceed a total of a 6-month average of hours worked per pay period for part-time employees and 80 hours per pay period for full-time employees.
  4. Absences unrelated to COVID-19, record entry on timesheet using the LCC leave codes such as PTO and Comp Time.

Add a comment to the timesheet if Emergency Operations Pay or Emergency Sick Leave is used.

 

Full-Time Physical Plant/FMA

mployees who are working will continue to record hours as Regular (REG) on timesheet. If you are not working, please use one of the following options based on reason listed above:

  1. Unable to work remotely, record hours on timesheet using Emergency Operations Pay (EOP).
  2. Record absence related to COVID-19 as COVID19 Sick Leave (ES1) on timesheet.
  3. The Expanded FMLA (EFMLA) must be submitted via the EFMLA application and approved by HR. Do not submit hours on your timesheet for the EFMLA absence. The hours paid for the absence will be based on the application request and will not exceed a total of a 6-month average of hours worked per pay period for part-time employees and 80 hours per pay period for full-time employees.
  4. Absences unrelated to COVID-19, record entry on timesheet using the LCC leave codes such as PTO.

Add a comment to the timesheet if Emergency Operations Pay or Emergency Sick Leave is used.

 

Full Time Faculty

Faculty who are not able to work during their scheduled time will continue to report time not worked to their division timekeepers. Timekeepers please use one of the following options based on reason listed above:

  1. Unable to work remotely, record hours in PHATIME using Emergency Operations Pay (EOP).
  2. Record absence related to COVID-19 as COVID19 Sick Leave (ES1) in PHATIME.
  3. The Expanded FMLA (EFMLA) must be submitted via the EFMLA application and approved by HR. Do not submit hours on your timesheet for the EFMLA absence. The hours paid for the absence will be based on the application request and will not exceed a total of a 6-month average of hours worked per pay period for part-time employees and 80 hours per pay period for full-time employees.
  4. Absences unrelated to COVID-19, record entry in PHATIME using the LCC leave codes such as Sick.

Add a comment to the timesheet if Emergency Operations Pay or Emergency Sick Leave is used.

 

Part-time Teaching Faculty

Faculty who are not able to work during their scheduled time will continue to report time not worked to their division timekeepers. Timekeepers please use one of the following options based on reason listed above:

  1. Unable to work remotely, record hours in PHATIME using Emergency Operations Teaching Pay (EOT).
  2. Record absence related to COVID-19 as COVID19 Sick Leave Teaching (ES2) in PHATIME.
  3. The Expanded FMLA (EFMLA) must be submitted via the EFMLA application and approved by HR. Do not submit hours on your timesheet for the EFMLA absence. The hours paid for the absence will be based on the application request and will not exceed a total of a 6-month average of hours worked per pay period for part-time employees and 80 hours per pay period for full-time employees.
  4. Absences unrelated to COVID-19, record entry in PHATIME using the LCC leave codes such as Sick.

Add a comment to the timesheet if Emergency Operations Pay or Emergency Sick Leave is used.

 

Part-time Faculty Lab Assistant and Lab Instructor

Employees who are working will continue to record hours as Lab (LAB) on timesheet. If you are not working, please use one of the following options based on reason listed above:

  1. Unable to work remotely, record hours on timesheet using Emergency Operations Pay (EOP).
  2. Record absence related to COVID-19 as COVID19 Sick Leave (ES1) on timesheet.
  3. The Expanded FMLA (EFMLA) must be submitted via the EFMLA application and approved by HR. Do not submit hours on your timesheet for the EFMLA absence. The hours paid for the absence will be based on the application request and will not exceed a total of a 6-month average of hours worked per pay period for part-time employees and 80 hours per pay period for full-time employees.
  4. Absences unrelated to COVID-19, record entry on timesheet using the LCC leave codes such as Sick.

Add a comment to the timesheet if Emergency Operations Pay or Emergency Sick Leave is used.

 

Student Staff

Employees who are working will continue to record hours as Regular (REG) on timesheet. If you are not working, please use one of the following options based on reason listed above:

  1. Unable to work remotely, record hours on timesheet using Emergency Operations Pay (EOP).
  2. Record absence related to COVID-19 as COVID19 Sick Leave (ES1) on timesheet.
  3. The Expanded FMLA (EFMLA) must be submitted via the EFMLA application and approved by HR. Do not submit hours on your timesheet for the EFMLA absence. The hours paid for the absence will be based on the application request and will not exceed a total of a 6-month average of hours worked per pay period for part-time employees and 80 hours per pay period for full-time employees.

Add a comment to the timesheet if Emergency Operations Pay or Emergency Sick Leave is used.

 


Questions can be directed to the Payroll Department at 517-483-1799 or FS-Payroll@lcc.edu.

Washington Court Place Building Exterior

Contact Us

Payroll Operations

Washington Court Place, Room 254
Phone: 517-483-1799
Email: FS-Payroll@lcc.edu

Hours:
8:00 AM - 5:00 PM, Monday - Friday (Fall and Spring)
7:30 AM - 4:00 PM, Monday - Friday (Summer)

Additional Contact