Procedure Details
Procedure Title: External Community Sponsorship
Procedure #: EXA.001
Revision #: 000
Unit Responsible: External Affairs, Development, and K-12 Operations
Individual Responsible: Associate Vice President – External Affairs, Development, and K-12 Operations
Effective Date: 01/01/2020
Initial Approval Date: 03/01/2022
Last Review/Update Date: 11/21/2022
Next Review Date: 11/21/2025
*Does this procedure support a Board Policy? Yes
If yes, identify: 5.040 – External Community Sponsorship
Board policies can be found at: LCC Board of Trustees Policy Page
*Does this procedure support HLC criteria? Yes
If yes, identify: 2A, 5B1
HLC Criteria can be found at: HLC Accreditation Criteria
*Does this procedure support a State or Federal Regulation? No
If yes, identify: N/A
*Note: Standard Operating Procedures should be in furtherance of some LCC policy and/or accreditation criteria, even if the relationship is not direct. Assistance in determining this information can be obtained from the Academic Procedure Advisory Committee (APAC) and/or the Accreditation Liaison Officer.
External Community Sponsorship, BP 5.040
1. Purpose
As a public institution, the College must spend taxpayer dollars appropriately, and only for the purpose of directly supporting the mission and goals of the College. College funds generally should not be used to support non-profit and governmental organizations except when there is a direct exchange for a measurable good, service, or benefit that is of similar or equal value.
2. Scope
This policy applies to all external community sponsorships.
3. Prerequisites
Completed Application for External Community Sponsorship
W-9 or other non-profit documentation
4. Responsibilities
The Associate Vice President (AVP) of External Affairs, Development & K-12 Operations is responsible for preparing and implementing the External Community Sponsorships procedure.
5. Procedure
- Intake of sponsorship by the office of External Affairs, Development, and K-12 Operations
(Administrative Assistant and AVP)
- Review of documents
- Meeting with community member, if necessary
- Approval of sponsorship request (AVP)
- Processing the sponsorship (Administrative Assistant)
- Obtain invoice
- Requisition, payment and receiving
- Documentation/Tracking (Administrative Assistant)
- Sponsorship Log
- Marketing, if needed (Administrative Assistant)
- Digital or print advertisements
- Handling of tickets (Administrative Assistant)
6. Reference
External Sponsorship Application
Sponsorship Log
Marketing Request - 5Star Ticket Request - Advertising/Promotional Materials
7. Definitions
N/A