Lansing Community College
Procedure Details

Procedure Title: Course Cancellations and Program of Study Discontinuations
Procedure #: CC.003
Revision #: 004

Unit Responsible: Curriculum Committee
Individual Responsible: Chair, Curriculum Committee

Effective Date: 11/08/2024
Initial Approval Date: 03/20/2019
Last Review/Update Date: 11/08/2024
Next Review Date: 11/01/2027

*Does this procedure support a Board Policy? Yes
If yes, identify: 3.080-Canceling Course Sections

Board policies can be found at: LCC Board of Trustees Policy Page

*Does this procedure support HLC criteria and/or Assumed Practices? Yes
If yes, identify: 3A, 3B, 4A, 4B

HLC Criteria can be found at: HLC Accreditation Criteria
HLC Criteria can be found at: HLC Assumed Practices

*Does this procedure support a State or Federal Regulation? No
If yes, identify: N/A

*Note: Standard Operating Procedures should be in furtherance of some LCC policy and/or accreditation criteria, even if the relationship is not direct. Assistance in determining this information can be obtained from the Academic Procedure Advisory Committee (APAC) and/or the Accreditation Liaison Officer.

Course Cancellations and Program of Study Discontinuations, BP 3.080

1. Purpose

To review course cancellations and program of study discontinuations proposed to the Curriculum Committee (CC) in order to ensure consistency across the various divisions of the college.


2. Scope

Applies to all credit-bearing course cancellations and program of study discontinuations proposed by the faculty of Lansing Community College (LCC).


3. Prerequisites

N/A


4. Responsibilities

  • Chair of the CC – Responsible for overseeing each stage of this SOP.
  • CC – Responsible for overseeing the detailed review of each course cancellation and/or each program of study discontinuation.
  • Director of Academic Operations (DAO) – Responsible for preparation of reports.
  • Course Information Management Team (CIMT) Representatives – Responsible for multiple steps within this SOP.
  • Academic Affairs Project Coordinator (AAPC) – Responsible for processing the 5-star ticket and necessary CC procedures. 


5. Procedure

Course cancellation:

  1. The DAO runs a data report on courses not run in 3 years.
  2. CIMT representatives and/or designee(s) will review the report with their departments and programs to determine which courses should be cancelled.  The departments or programs will also notify the CIMT representatives and/or designee of other courses that may have run in the last 3 years but are being cancelled for other reasons.
  3. CIMT representatives and/or designee(s) adds the courses to be cancelled to the CIMT Course Revisions document.
  4. The CC reviews the Annual Course Revisions document at their next meeting.  Any concerns would be discussed with CIMT representatives and/or department/program Chair.
  5. Any courses approved for cancellation will be documented on the Annual Course Revisions document and included in the Academic Senate materials, to ensure that faculty are aware of the course cancellations. 

Program of Study Discontinuation:

  1. The designated faculty proposing program of study discontinuations must follow their divisional processes, leading to approval by their Dean. This includes completing the Program of Study Discontinuation form, which includes Teach-out Plan, through the 5-star ticket system.
  2. If the Dean approves, the form will be forwarded to the CIMT representative and/or designee, and submit through the 5-star ticket system.  If form is in order, the arrival date is recorded, and the CC conducts formal, detailed review. In the event of any questions or concerns, they will consult with the divisional CIMT representative and/or designee to request additional information.
  3. If the cancellation or discontinuation is approved by the CC, the AAPC will forward the cancellation or discontinuation proposal to the Academic Senate President for senate review.
  4. If the Academic Senate approves the cancellation or discontinuation, the AAPC will forward the cancellation or discontinuation proposal to the Provost for review. 
  5. The AAPC will forward a decision letter to the Dean, CIMT representative and/or designee, and designated faculty.     
  6. For discontinuation of program of study, the approved letter will also be forwarded to the Accreditation Liaison Officer (ALO) and Senior Director of Financial Aid & Title IV Compliance.
  7. AAPC will mark the 5-star ticket resolved and close. 


6. Reference

Worksheets:

Discontinued Programs of Study Teach-out Plan-AA.021


7. Definitions

  • Curriculum Committee (CC) – a Standing Committee of the Academic Senate charged with providing “leadership and support related to academic courses and curricula to ensure that academic standards are maintained” and led by faculty.
  • Course Information Management Team (CIMT) – a collegewide committee charged with managing data, information, and processes to coordinate and implement aspects of academic course scheduling and instruction.
  • Accreditation Liaison Officer (ALO) – The individual identified by LCC to serve as a contact point with the Higher Learning Commission, in addition to the College’s President. The ALO is expected to be aware of HLC requirements and to guide the College’s efforts in relation to compliance.
  • Course cancellation means the course is no longer active and not currently being offered to students. A cancelled course can be made active again in the future if needed. If it is made active again but with extensive revisions, a new course code will be recommended.
  • Program of Study discontinuation means that the degree or certificate will no longer be offered for study at LCC. In rare cases, a program of study can be made active again.