LCC Tuition Waiver

Eligibility to receive tuition waiver credits is based on your position type's union contract or non-bargaining practices. Please reference your union contract or practices on the Human Resources Labor Relations webpage for more information on your eligibility and the eligibility of family members. Eligibility to receive tuition waiver credits ends upon termination of employment, unless you are requesting credits as an LCC Retiree.

If family members are eligible to use your tuition waiver benefit, you must complete the Word FileTuition Waiver Dependent Enrollment/Change Form and provide documentation to Human Resources as proof of their relation to you. This paperwork must be submitted prior to the course(s) that your family member is taking and utilizing your Tuition Waiver credits. Paperwork can be submitted through the HR Drop Box (Dynamic Form). You will log into the form using your LCC credentials. When completing the Dynamic Form, you will need to enter HR representative Stephanie Dodge's name and username (dodges3) for the form to properly route for processing. Documentation options are below:

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  Spouse

  OPTION 1

  Marriage Certificate AND One form of documentation establishing current marital status such as joint household or utility bill, joint bank account, joint lease, etc.

  OPTION 2

  Page one and two (signature page) of your jointly filed federal tax return for most current year

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  IRS Dependent Child

  OPTION 1

  Birth Certificate or Adoption decree naming you as the child’s parent

  OPTION 2

  Page one and two (signature page) of your federal tax return for most current year showing dependent

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  Other IRS Dependent

  Page one and two (signature page) of your federal tax return for most current year showing dependent

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  Full-time Employees

  Employees in full-time positions have unlimited tuition waiver credits available.

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  Part-time Employees

  Employees in part-time positions (not including student, athletic coach, or Specialized Services Providers (SPS) positions) have the ability to accrue tuition waiver credits based on their applicable union contract provisions. Part-time employees should reference their union contract on the Human Resources Labor Relations webpage for more information on their waiver credit accrual and availability. Contact Human Resources at LCC-HR-Benefits@star.lcc.edu to inquire about the number of tuition waiver credits you have earned.

Request forms are due before the start date of the requested course(s). For non-credit courses and youth programs to be processed properly and timely, employees are highly encouraged to submit the request form at least two weeks prior to the start date of the non-credit course(s) or youth program(s).

You will be required to enter your username and password through Single Sign-on (SSO) to access the forms if you are not already signed-in through the myLCC portal.

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  Fall 2024 (August 22 – December 16, 2024)

  Tuition Waiver Form Tuition Waiver Form - Youth Programs

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  Summer 2024 (May 13 - August 9, 2024)

  Tuition Waiver Form Tuition Waiver Form - Youth Programs

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  Spring 2024 (January 8 - May 6, 2024)

  Tuition Waiver Form Tuition Waiver Form - Youth Programs

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  Procedure Questions

  1. When is the submission deadline for the tuition waiver request form?
     • With the revisions made to the Tuition Waiver Benefit Procedure in June 2019, request forms are now due “prior to the start of the course(s).” For non-credit courses and youth programs to be processed properly and timely, employees are highly encouraged to submit the request form at least two weeks prior to the start date of the non-credit course(s) or youth program(s).
  2. Do I submit the electronic tuition waiver request form for non-credit courses and youth programs?
     • Yes. Starting with fall 2019 semester, regardless of the type of course you or your eligible IRS dependents are requesting waiver credits for, an electronic request form must be submitted each semester prior to the start of the requested course(s).
  3. I have paid the fees for my Banner-listed course(s) and submitted the tuition waiver request form, am I all set?
     • No. Registering for a Banner-listed course, whether credit or non-credit, is a separate process from requesting the tuition waiver benefit. You must confirm your course enrollment by either setting up a payment plan or paying in full for the course (tuition cost and all fees) to complete the registration process.
       
       The tuition waiver request form, once submitted and approved, will be processed by Student Finance starting after the 50% refund date. If you paid in full to confirm your enrollment, the tuition portion will then be refunded to the student's account, regardless of who paid the bill, after the waiver is applied.
  4. What are the steps to enroll in a payment plan?
     • Payment plan enrollment is done in TouchNet. Follow the steps below:
       1. Student will need to log into myLCC and select Banner.
       2. Click Student.
       3. Click on Student Finance/TouchNet.
       4. Click on Payment Plan.
       5. Click on "I Agree" to be redirected to the secure website in a pop-up window.
       6. Click “Enroll in Payment Plan” to set up a payment plan for the semester.
       7. Select a term from the drop-down list and click on Select.
       8. The installment payment plans you are eligible to enroll in are listed.
       9. Review the various requirements for the installment payment plans and determine which plan you would like to enroll in. Students that have the Employee Tuition Waiver Benefit, can select the Employee Sponsored Payment Plan.
       10. Follow the remaining prompts until you receive confirmation that you are enrolled in a payment plan. A confirmation email of payment plan enrollment will also be sent to the student’s LCC email as a second confirmation that the plan is set up.
  5. How do I pay for my out-of-pocket fees with a payment plan?
     • Paying the fees prior to your Tuition Waiver benefit being applied is not advised. Once approved Tuition Waiver credits are applied to your bill, you will receive an updated billing statement and automated email stating that your payment plan has been updated due to changes on your account. You should review the details of your student account to confirm the Tuition Waiver Benefit has been applied to your account before paying off your installment payment plan (i.e. out-of-pocket fees). Follow the steps below to pay off your installment payment plan:
       1. Student will need to log into myLCC and select Banner.
       2. Click Student.
       3. Click on Student Finance/TouchNet.
       4. Click on Payment Plan.
       5. Click on "I Agree" to be redirected to the secure website in a pop-up window. 
       6. Select “Next Installment” from the green drop-down box stating, “I would like to pay…”
       7. Follow the remaining prompts until you receive a confirmation that your payment was successful.
  6. What if I drop my course during the 50% refund period?
     • Tuition waiver credits are applied after the 50% refund date, so the waiver credits will not have been applied by this time. You will be responsible to pay the 50% tuition and any remaining fees attributable to the course. You will not have any tuition waiver credits applied to the course and will not lose any waiver credits.
  7. What if I drop my course after the 50% refund date?
     • Tuition waiver credits have already been applied to the student account at this point in the process. Therefore, 1) the waiver credits have been used for the course(s) and will not be reinstated for future use and 2) you are responsible to pay any remaining fees attributable to the course(s).
  8. What does it mean to “withdraw” from a course? 
     • Through the registration/enrollment process, affirmatively changing your status from enrolled to withdrawn after the 50% refund date.
  9. How do I register for a CEWD course or youth program?
     • Upon HR approval of your submitted tuition waiver request form, your form is electronically routed to CEWD. CEWD then registers you or your eligible dependent for the requested course. Registration deadlines vary by course or program. Please call (517)483-9853 or send an email to bci@star.lcc.edu if you are unsure of the registration deadline for the course you wish to take.
  10. How will I know what the cost of a CEWD course is?
      • Once you are registered for the CEWD course, you will receive a registration confirmation email from CEWD. If there is an out-of-pocket amount due, your registration confirmation email will include instructions on how to submit payment. If the course is covered 100% by the tuition waiver and there is no out-of-pocket cost, you will only receive a registration confirmation.
  11. Why does my tuition waiver benefit not cover the full cost of non-credit classes, youth camps, or sports camps?
      • To ensure recipients of the tuition benefit waiver are treated equitably under both credit and non-credit courses, the instructional portion of the non-credit course, youth camp, and sports camp is calculated using contact hour and credit equivalency to determine the amount of the flat fee that is considered tuition and covered by the tuition waiver benefit. Any costs above this amount are considered additional fees for supplies and other ancillary costs that are required to be paid by the student just as the additional fees for credit classes are required to be paid by the student.
  12. How do my Tuition Waiver credits coordinate with my Financial Aid?
      • Financial Aid and the Tuition Waiver work together to cover the cost of courses; however, there are timing complexities to be aware of. Tuition Waiver credits are not applied to student accounts until after the 50% refund period. Financial Aid is applied to student accounts before Tuition Waiver credits are applied. Therefore, until Tuition Waiver credits are applied, any Financial Aid amount applied to the student's account might be temporarily covering the cost of tuition charges. After the Tuition Waiver credits are applied to the student's account, the amount of Financial Aid that was covering the cost of tuition charges will be reimbursed to the student's account.
  13. I have Financial Aid to cover the cost of my books and the Tuition Waiver to cover the tuition charges. How are these both applied to my account so I have Financial Aid available to cover the cost of my books?
      • Students eligible for Financial Aid and the Tuition Waiver need to plan ahead for books. Financial Aid is applied to student accounts before Tuition Waiver credits are applied. Due to that process and the amount of Financial Aid a student has received, the student's account can take one of two routes:
        • Financial Aid is applied to the student's account. If the student has enough Financial Aid to cover the tuition/fee charges and books, then the student will receive a book voucher to purchase their books for the course. After the 50% refund period, Student Finance applies the approved tuition waiver credits, which waive the tuition charges on the account. The application of the waiver credits will result in a refund to the student's account for the Financial Aid amount that was temporarily applied to the tuition charges.
        • Financial Aid is applied to the student's account. If the student only has enough Financial Aid to cover a portion of the tuition/fee charges, then the student is not eligible for a book voucher. After the 50% refund period, Student Finance applies the approved tuition waiver credits, which waive the tuition charges on the account. The application of the waiver credits will result in a refund to the student's account for the Financial Aid amount that was temporarily applied to the tuition charges. This refund of Financial Aid to the student's account will then allow the student to be refunded for any books that were purchased out-of-pocket.
  14. How do my Tuition Waiver credits coordinate with other Financial Resources, such as a 3rd Party Sponsorship or High School Authorization?
      • All external funding sources will be billed prior to utilizing any tuition waiver credits and internal funding sources.
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  Dependent Eligibility Questions

  1. What does it mean to be an “IRS dependent” for tuition waiver eligibility purposes?
  • For a dependent to be eligible for the tuition waiver benefit, they must be either a spouse or a dependent on your IRS federal tax returns for the calendar year of tuition waiver use. Please refer to the IRS definition of a “Qualifying Child” or talk with a tax preparer for more information on IRS rules for claiming dependents.
  2. How do I get my dependents eligible for using my tuition waiver benefit? 
  • You must list your dependents on the Tuition Waiver Dependent Enrollment/Change Form with all necessary information about them. If you have not already done so, you must also submit proof of dependency documentation along with the form to Human Resources before the waiver credits will be applied. Please reference the “Eligibility” section of the webpage for more information.
  3. Do I have to designate my dependents once a year during the annual benefits Open Enrollment for them to utilize my tuition waiver benefit?
  • No. This requirement was revised with the updated Tuition Waiver Benefit Procedure in June 2019. Eligible IRS dependents can now be designated at any time by completing the Tuition Waiver Dependent Enrollment/Change Form and submitting proof of dependency documentation to Human Resources. It is still encouraged to review your designated dependents during Open Enrollment and qualifying life events to ensure dependents not eligible for the waiver are removed and those needing to be designated are added. Please reference the “Eligibility” section for more information.
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  Part-time Employee Questions

  1. If I am a part-time employee, how do I check the number of tuition wavier credits I have earned?
  • Contact Human Resources at LCC-HR-Benefits@star.lcc.edu to inquire about the number of tuition waiver credits you have earned.
  2. What if I don’t have enough tuition waiver credits to cover a course?
  • You must have the full amount of waiver credits available to be applied to any courses in which you are registering and requesting the waiver. Partial waiver credits will not be applied to cover portions of tuition.
  3. If I am a part-time faculty employee, can the tuition waiver credits I earned while in my probationary status be used by my dependents after I earn continuing contract or associate continuing contract status?
  • No.