LCC Employee Benefits Invoicing

If a part-time employee is aware that they will have a paycheck in a month with insufficient pay to cover benefits payments but will have pay in the following month, they can contact lcc-hr-benefits@star.lcc.edu by the 15th of the month with insufficient pay to elect to not issue an invoice for that month. This is only an option if the employee will have sufficient pay in the following month to catch-up the missed amount from the prior month.

Part-time employees who are enrolled solely in LCC’s vision insurance can accumulate invoices within a quarter (e.g. January through March) to pay on a quarterly basis due to the minimal premium cost of the vision insurance. This delay of payment will be allowed and will not impact coverage as long as any unpaid quarterly invoices are paid within 30 days of the end of a quarter (e.g. within 30 days following March 31st for any unpaid invoices from January, February, and/or March).

HR provides the option for part-time employees enrolled solely in vision insurance to pay for the entire upcoming year of vision insurance premiums in a lump sum payment either through payroll deduction or invoicing. More information related to this option will be communicated to applicable part-time employees after LCC’s Open Enrollment each year.

Employees who 1) are enrolled in LCC health insurance, 2) have elected the pre-tax option for their premium deductions, and 3) have a scheduled and HR-approved unpaid leave of absence can request to sign a repayment plan agreement for when they return to actively paid status. This request must be submitted to LCC-HR-Benefits@star.lcc.edu and approved prior to the start of the unpaid leave of absence. The repayment schedule for unpaid benefits premium payments accrued during the leave of absence will be determined on a case-by-case basis. If the employee does not return to actively paid status from their unpaid leave of absence, the collection of the unpaid benefits premium payments will be converted to the invoice process and due upon receipt.

Employees who are enrolled in the LCC Flexible Spending Account (FSA) and have a scheduled and HR-approved unpaid leave of absence have three options for repaying the College for their FSA contribution amounts that will be missed due to the unpaid leave of absence:

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  Prepay Option

  The employee may request to prepay, through payroll deduction, part of or all of their prospectively missed FSA contribution amounts on their final pre-leave paycheck. This request must be submitted to LCC-HR-Benefits@star.lcc.edu and approved prior to the start of the unpaid leave of absence. The employee must have sufficient pay on their final pre-leave paycheck to deduct the prepayment contribution amount. Requests for this option will be reviewed on a case-by-case basis and are not guaranteed to be approved by HR due to regulatory and timing limitations in certain situations. This option could also transition into one of the other two options if the expected leave of absence duration changes.

  Please note: The prepay option is a pre-tax contribution option.

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  Invoice Process Option (Default)

  The employee will receive monthly invoices through the LCC Accounting Department per the normal invoice process for any missed FSA contribution amounts accrued during their unpaid leave of absence. Issued invoices are due upon receipt.

  Please note: The invoice process option is a post-tax contribution option.

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  Catch-Up Option

  The employee may request to catch-up, through payroll deduction, their missed FSA contribution amounts accrued from their unpaid leave of absence when they return to actively paid status. This request must be submitted to LCC-HR-Benefits@star.lcc.edu and approved prior to the start of the unpaid leave of absence. Once the employee returns to actively paid status, these catch-up contributions would be in addition to the reinstated regular FSA contributions for the remainder of the plan year. Requests for this option will be reviewed on a case-by-case basis and are not guaranteed to be approved by HR due to regulatory and timing limitations in certain situations. If the employee does not return to actively paid status from their unpaid leave of absence, the collection of the unpaid FSA contribution amounts will be converted to the invoice process and due upon receipt.

  Please note: The catch-up option is a pre-tax contribution option.