Accessing LCC's Technology Systems and Applications

The Administrative Network

The administrative network is available to all LCC employees and provides employee access to all student resources, office printers, and network disk drives (Fleetwood).

The network attached file spaces appear to be disk drives in Windows File Manager when a user is connected to the LCC network. The files spaces are allocated in the following manner:

1. Fleetwood H: Drive – This is a personal file area for each employee to save files. These files are managed, edited, written, and modified at the individual user’s discretion.
2. Fleetwood N: Drive – This file space is a divisional/departmental area intended to facilitate file sharing within groups. Document Managers in the department/division control access to these folders. Individual users in that group should have read, write, and modify rights within this folder.
3. Fleetwood O: Drive – This file space is intended to allow divisions/departments to share files and information campus wide. Document Managers in the department/division control access to these folders. Individual users can request folders from the Document Manager that allow the user read, write, and modify rights within that folder. Folders on this drive are open to read only access for all other college users.
4. The Express Server – This file space can be found at the \\express\faculty\YourUsername location on the administrative network. It is a good place for video and other instructional files that are large or have a complex directory structure. Files on the Express Server have the unique characteristic that they can be linked to web pages like those found in Desire2Learn.

Anyone using an employee login and hard-wire access (plugged into a network port) to the LCC network, has automatic access to the Fleetwood server. In addition, all LCC computers that share a LCCA wireless connection to the network can access this server.

Off campus, access to Fleetwood disk drives can be obtained by installing the Cisco AnyConnect Secure Mobility Client Virtual Private Network (VPN) software on their computer. The AnyConnect software can be installed on college computers or on personal computers. A link to install the AnyConnect software is located at this webpage. If you are unsure about installing the AnyConnect software on your computer, or your connection status, call the Help Desk at 517-483-5221 for assistance.

File Folders in the LCC "Cloud"

Log into myLCC from the LCC homepage, click on the Outlook Web link in the Toolbar and select the OneDrive link in the Outlook Web toolbar. You can store and share files (up to 25 gigabytes) in this area.

The Student Network

The student network allows student computers and mobile devices to access the internet and student printers using a wireless connection called LCCguest. Generally, student printers are found in various classrooms and labs across the campus or in public college areas. For a student to use this service they must log in to the LCCguest wireless network using their Username and password. Employees also have access to the various student printers.

LCC Username (Formerly the TUID, Technology User IDentification)

Your Username is automatically assigned by a computer program within minutes of your enrollment as a student or when Information Technology Services (ITS) receives your paperwork from Human Resources (HR) as a new hire. It is a unique identifier, which does not change regardless of your employment status, enrollment, or any changes to your name. Generally, the Username is a combination of your LastName + YourFirstInital + Numbers added to make it unique. It is used as a basis for the formation of your LCC accounts, access to LCC systems and your LCC email address.

Passwords

When you initially activate your LCC account, you will be asked to set your password. You may change your password at any time. No one in our system, including system administrators, have access to your password. Under no circumstances, should you ever share your password or even share your methods for its creation. Password sharing increases your liability and the person with whom you share it, especially if your account is hacked or subject to misuse. Penalties for account misuse can extend from a simple reprimand to criminal prosecution.

Password Formation

Upper case letter. When you are setting your password, the system will evaluate the strength of your password (see the graphic to the right for an example) and let you know when your password meets the minimum standards for an LCC password. Generally, your password must be a minimum of eight and can be up to thirty characters long and meet three of the four standards below to be acceptable. Your password must contain at least one:

1. Lower case letter.
2. Numeric character.
3. Special (punctuation) character (avoid the use of "@" or a period in your password).

Password Maintenance

The password maintenance links are available on the myLCC login screen. Go to LCC’s homepage and click on the myLCC Sign In link at the top of the page. You will immediately be directed to the myLCC login screen, which includes the links for password maintenance. No login is required to access these links.

If you have not activated your LCC account, you won’t be able to log into an LCC computer. You may temporarily use "techid" as both the Username and password to log in to an LCC computer. Once logged in, activate your LCC account ASAP. The activation process will include resetting your password, setting the method for password recovery (send recovery link to a mobile device or allow recovery after asking questions that you have preset) and challenge questions if applicable. Should the automatic password recovery process go awry, call the Help Desk at 517-483-5221.

myLCC Roles

myLCC is the college’s portal. Access to the various tools and tabs are determined by your role(s) at the college. A faculty member will automatically be assigned an employee role and a faculty role. If a faculty member becomes a student, or has been a student in the past, that role is added to their myLCC account automatically.

To log in to myLCC, go to LCC’s homepage and click on the myLCC Sign In link and the login screen for the myLCC portal will appear. Type in your Username and Password and you will see the News page in the portal.

Navigation

The myLCC portal is divided into three sections: the Toolbar, the Navigation tabs, and the Widgets area.

The News (Tab)

The News page includes informational articles for employees, faculty, and students. It’s a good idea to pay attention to the Announcements widget on the News page for items that demand immediate attention.

The Work (Tab)

The work tab contains a number of widgets useful to faculty.

Employment Details widget (pay and benefits)

Time SheetAvailable using the Banner Self-Service menu or by using the Employment Details widget on the myLCC > Work tab page.

Full and part-time faculty do not need to submit a Time Sheet. Any exception time (i.e., meetings, course development, sick leave, etc.) will be submitted by your Department Timekeeper.

Faculty Grade Assignment widget

Final grades for each class you teach will need to be submitted using Banner. While access to the Banner Final Grades form is available through the Faculty Services section of the Banner Self-Service screen, a grade widget is also available in the myLCC > Work tab (e.g., below right). Click the icon to access the grade sheet for a particular class. The icons provide the grade status information for your courses (shown below). Detailed instructions and assistance for entering final grades is available through the CTE in TLC 324 and online at this webpage.

Special Instructions for entering Incompletes or "I" Grades

If an instructor assigns an "I" grade, they need to complete an Incomplete Grade Form that outlines how the grade should be assigned if no further work is completed and the reason for awarding the incomplete. All incompletes must be finished by the end of the next regular semester (summer semester is excluded) or earlier if an earlier date is established by the instructor or department. This form is available under myLCC > Work tab > Employee eToolbox widget > Incomplete Grade Form. Instructions for completing this form can be found at this webpage.

Test Cover Sheets

If you have a student that needs to use the Assessment Center to take a proctored test, you must submit a Test Cover Sheet Form, along with the test (hard copy if it is not online). The Employee eToolbox includes a link to the Test Cover Sheet Form under the Faculty Services area. For instructions on completing a Test Cover Sheet, visit this webpage.

Banner Self-Service

Most of the tasks a faculty member must complete can be accomplished using the Employment Details and the Faculty Grade Assignment widgets mentioned previously. Access to these and some additional Banner services may be found using the Banner link in the toolbar.

There are two tasks faculty members often perform that can only be achieved using the Self Service menus: Enrollment Verification and printing a Class List.

Enrollment Verification

All instructors teaching classes that start at the beginning of the semester are required to verify enrollment in their courses by week two of the semester. Non-attending students are dropped from the class roster. To complete Enrollment Verification:

1. Click on the Faculty Services tab.
2. Click on the Enrollment Verification menu item.
3. Select the current semester and the CRN for the class.
4. At this point, a list of students with empty dropdown boxes will appear.
5. Select NO in the dropdown box for any student that has not attended class. For students who have attended class, leave the box blank.
6. For all other students, make no change to the dropdown box.
7. After verifying that the attendance information is correct, click the Submit button at the bottom of the page.

Printing a complete class list (LCC Class List)

1. Click on the Faculty Services tab.
2. Click on the LCC Class List menu item.
3. Select the current semester and the CRN for the class you wish to print.
4. A list of students, including their addresses, phone numbers, email addresses, etc., will appear.
5. At this point, you can print or save the list in a format that is spreadsheet compatible.

 

LCC's employee Learning Management System is a platform for the management and delivery of online and traditional face-to-face training offered through Organizational Development (Human Resources).

The Talent Management System (LMS) is accessible through myLCC (see Lesson 1) under the Work tab in the Employee eToolbox widget of the page. To access this tool, an additional login is required; use your LCC Username and password to access this system.

• Use LMS to enroll/register for employee training through Organizational Development.
• Often multiple training options are available.

The following required Employee Trainings can be found within the LMS:

• Academic Policies
• Acceptable Use Policy
• Avoiding Sexual Misconduct at LCC
• Hazard Communication
• Violence Free Workplace
• Confidentiality Training
• LCC Administrative Policies
• Securing the Human

Some faculty may have additional required specialized training such as Blood-borne Pathogens training (i.e., Nursing, Public Safety, etc.). Please check with your department if you have any questions about whether or not this training applies to you.

Help documents are located in the Having Difficulties? box, located at the bottom of the LMS page (shown below).

If you have any questions regarding the Talent Management System, contact Organizational Development at (517) 483-1879.

 

Office 365 provides email, calendar, file sharing, and online conferencing services. This suite is the primary system used by the college to communicate with you, so it is important that you familiarize yourself with it as quickly as possible. These systems can be accessed through myLCC, or by utilizing Microsoft Office Outlook (versions 2007 and up).

Email (YourUsername@star.lcc.edu)

To access the Office 365 email client, click on the Outlook Web link at the top of your myLCC page. Internet Explorer (version 9 or above) is recommended to access Office 365. Note: You may be prompted with a second login screen when accessing Outlook Web. If this occurs, use your LCC Username and password to login.

Outlook Web has similar capabilities and functions as the Outlook software found in Microsoft Office.

In addition to Office 365 email, you can use Microsoft Outlook to access your LCC email if …

• you have an LCC laptop
• you are using a computer on campus. You can use the "Create Office 365 Profile" shortcut on the desktop to connect Microsoft Outlook to the Office 365 server on that computer.

**Please note: There is a 50 GB email quota. Therefore, it is important to delete old emails and empty the trash periodically (email in the trash folder contributes to the quota). Once quota is reached, you will no longer be able to send or receive email.

To check your current email quota:

1. Open Outlook Web.
2. Click on the Settings icon (the small gear in the upper right of the page).
3. Click on the Options menu item.
4. Click on the My account item in the General category on the left of the page.
5. Your used disk space and quota allotment is displayed on this page under Mailbox Usage.

Calendar

To access the Office 365 Calendar, click on the Squares icon at the top left of the Outlook Web page and click on the Calendar icon.

In addition to using the web-based Office 365 Calendar, it can also be accessed using Microsoft Outlook (see previous section under Email). Both the web client (Outlook Web) and the Outlook (Microsoft Office version) calendar gives you the ability to maintain and share your personal calendar. You may view multiple calendars on a single page. Additionally, you have the capability to easily schedule meetings with your LCC colleagues by viewing their calendars.

 

D2L is LCC’s current Course Management System (CMS). A D2L link is available on the myLCC toolbar or by typing myd2l.lcc.edu into the URL bar of any browser. Using the myLCC toolbar link doesn’t require an additional login.

 

Approximately two weeks before the start of the semester, all scheduled courses will have D2L course shells created and students added as they enroll. The instructor will have access to the course shell at that time. The course is initially empty and it is the responsibility of the instructor to add content to the site and/or create and maintain an online gradebook.

The most popular services provided by D2L include:

Gradebook Content management and distribution Discussion Forums Announcements Assignments Quizzes

Objective management Class and Personal Calendars Surveys Class Group Management Checklists Attendance Chat

If you are new to a Course Management System, constructing a gradebook is always a good place to start. Once the gradebook is constructed, you only need to enter student scores in the designated areas of the gradebook and the computer handles all of the calculations. For additional assistance with your D2L gradebook, contact the eLearning department at 517-483-1839.

eLearning

The eLearning Department is responsible for the administration of LCC's Course Management System (CMS), currently D2L. Support is provided to students and Instructors by developing, implementing, and managing needs surrounding electronically supported education. eLearning provides support through both in-person and on-demand resources to meet the teaching and learning needs of a diverse and growing community. For information on LCC policies and practices using LCC's Course Management System, visit eLearning’s Instructor Resource Site, https://elearning.lcc.edu/.