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Lansing Community College Policies

Staffing Policy
Standards of Conduct Policy
Student Tuition and Fees
Supplanting Policy
Sustainability Policy
Syllabus
Travel and Business Related Expense Policy
Using a Course More Than Once for Credit Toward a Degree or Certificate
Utilization of LCC Resources Off-Campus

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Staffing Policy

This policy is intended to define how faculty and staff are categorized in and selected for regular and temporary positions and job assignments. It does not apply to changes in job duties of a given position. This policy continues to reaffirm the College's commitment and adherence to equal opportunity and affirmative action in the appointment to positions and/or hiring of our internal staff. It also enhances the College's flexibility to utilize the knowledge, skills and abilities of our current staff.

This policy applies to full-time regular and special assignment positions created and job assignments made after May 1, 2006.

  1. Definitions:

    1. A Regular position or job assignment is one that is expected, although not guaranteed, to continue indefinitely.

    2. A Temporary position or job assignment is one that has a definite end date. A temporary position may be converted to a regular position if the function becomes institutionalized after three years.

    3. An Interim job assignment is a temporary assignment to a regular position.

    4. Reassignment/Transfer: Assignment of a current employee to a different position based on qualifications, performance and institutional need.

    5. Promotion: Assignment is to a higher-salary position.

  2. Selection Process

    1. A regular job assignment will be made through a competitive search process or through a reassignment/transfer. Transfers to regular positions will be limited to individuals in regular job assignments. A reassignment/transfer will occur only after giving consideration to all employees currently in regular job assignments that have relevant qualifications for the position. This language will not limit the right of the College to make unilateral transfers that are in the best interest of the College.

    2. Temporary job assignments can be made through appointment, although competitive searches must be initiated within one year of the appointment.

    3. If a temporary job assignment is being converted to a regular job assignment, a competitive search will be conducted, with the following exceptions:

      1. If an individual with a regular job assignment moves to a temporary position that eventually becomes a regular position, that individual may, at the discretion of College management, be assigned to the regular position.

      2. An individual is placed into a temporary position through a competitive search and remains in the position for three years or more. If the position is converted to a regular position, that individual may, at the discretion of College management, be assigned to the regular position.

      3. An individual was appointed (without a competitive search) to a temporary position and has been in it for more than ten years. If the position is converted to a regular position, that individual may, at the discretion of College management, be assigned to the regular position.

      Examples:

      1. A department chair is appointed "Director of the Mason Center", a new temporary position. After 10 months the College decides to make it a regular position. That individual may, at the discretion of College management, be assigned to the position without a competitive search. (See Section III.B.3.A.)

      2. In 1985, a part-time counselor was assigned to a temporary, grant-funded full-time counselor position and is still in the position. At the end of the fiscal year, the position will be converted to a regular position. The incumbent may, at the discretion of College management, be assigned to the regular position without a competitive search. (See Section III.B.3.C.)

      3. An individual has been working in a full-time regular administrative position. The College decides that this position should be a faculty position. The incumbent may, at the discretion of College management, be transferred to the faculty position after giving consideration to all employees currently in regular job assignments who express interest in the position. (See Section III.B.1.)

Notes

As with competitive searches, the Office of Equal Opportunity and Diversity Programs, to assure that the College adhere to our policy of nondiscrimination and that the institution continues to make progress toward its goal of a diverse work force, will monitor all assignments and transfers.

The College's Executive Director of Human Resources is responsible for the oversight of this policy.

Revised: June 5, 2006

Failure to follow this policy may result in disciplinary action up to and including termination.

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Standards of Conduct Policy

  1. Purpose

    As a Community College and public entity, it is necessary to prescribe certain behaviors relative to the type of educational climate and workplace conducive to excellence.  The goal of this policy is to promote a safe, orderly, efficient, and effective educational institution with an ideal work climate for all employees.

  2. Scope

    This policy applies to all College employees.
  3. General
    1. Ideal Behaviors (Positive Role Model)
      1. Being dependable and accountable.
      2. Demonstrating respect toward others, through courtesy, patience and acceptance of differences.
      3. Applying good judgment in your work.
      4.  Maintaining a high standard of truthfulness and honesty.
      5. Exhibiting a strong and positive work ethic.
      6. Establishing high standards of service and quality.
      7. Supporting the College's commitment to community service.
      8. Creating an environment that promotes personal/professional learning.
      9. Encouraging creativity, innovation, and risk taking.
      10. Supporting a trusting environment.
      11. Looking for opportunities to serve each other.
      12. Encouraging and contributing suggestions for improvement.
    2. Prohibited Conduct and Behaviors

      Generally employees recognize that conduct that is inconsistent with common values of society and decency is inappropriate in the work environment.  While Lansing Community College recognizes that the statements listed above as required behaviors, together with common values of society and decency, are sufficient notice for the majority of employees, others may appreciate further guidance.  To provide employees some detail of those actions which violate LCC's policies and common values of society and decency, the College has created a list of examples, and that list is available on the LCC.edu website along with this policy.  Listing every conceivable example of unacceptable conduct is not possible.  Additionally, there are some offenses, though not listed, that would be so clearly wrong that no specific reference is necessary.  
  4. Responsibility

    The College's Executive Director of Human Resources is responsible for the oversight of this policy.

Failure to follow this policy may result in disciplinary action up to and including termination.

REVISED: 12/15/2014

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Student Tuition and Fees

According to the Michigan Community College Act, "the Board of Trustees may establish and collect tuition and fees for resident and nonresident students." The Board of Trustees shall review student tuition and fees on an annual basis, based on the financial requirements of the College to provide optimal services to students at an affordable price.

This policy applies to long-range and annual financial planning.

Any change in tuition and fees will be established with reasonable advanced notice so as to provide communication to incoming students regarding future costs. Annual increases in tuition beyond the rate of inflation should be avoided. Staff review of fees will occur on an annual basis to assure the following:

  • Total costs to students are reasonable when benchmarked against other educational institutions.

  • Course fees are used to differentiate the varying costs of courses and sections.

  • Any fees assessed to all students will be weighed against a more straightforward and easily communicated tuition increase.

  • The administrative cost to assess and collect a fee is reasonable compared to revenue generated.

Fees may be assessed for special services or privileges, materials furnished, or to recover college cost of special processing (e.g., bad check fee).

The College Vice President for Administrative Services and Finance is responsible for preparing procedural language to implement this policy.

Failure to follow this policy may result in disciplinary action up to and including termination.

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Supplanting Policy

Lansing Community College is committed to the appropriate use of Federal funds received under The Carl D. Perkins Vocational and Applied Technology Education Act.

This policy applies to all College expenditures related to The Carl D. Perkins Vocational and Applied Technology Education Act.

Federal funds received under The Carl D. Perkins Vocational and Applied Technology Education Act, as amended, will only be used so as to supplement, and to the extent practicable, increase the amount of state and local funds that would be in the absence of such federal funds be made available for the use specified in the Act. In no case will LCC use Perkins funds to supplant such state or local funds.

The College's Chief Financial Officer is responsible for the monitoring and implementation of this policy.

Adopted: October 15, 2012

Failure to follow this policy may result in disciplinary action up to and including termination.

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Sustainability Policy

The purpose of this policy is to outline the College's commitment to sustainability.

This policy applies to all employees.

As an educational entity, Lansing Community College embraces and fosters sustainability as a core value. For Lansing Community College, sustainability encompasses making provision and taking responsibility for ensuring its actions and decisions embody environmental stewardship, social equity and citizenship, and financial responsibility.

Lansing Community College shall implement and maintain a College-wide sustainability management plan;

The College shall develop and report on measurable sustainability benchmarks and performance indicators;

The College shall promote environmental literacy to the College community, when appropriate, as part of College programs of study and courses.

The College's Provost and Senior Vice President of Finance, Administration & Advancement are jointly responsible for the oversight of this policy. 

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Syllabus

In order to assure that students have a uniform educational experience and are provided with adequate information about College courses, all College courses will have an official syllabus that follows a specified uniform format. The official syllabus addresses the needs of and forms a contract with the student, while allowing faculty flexibility in assisting students to achieve the learning outcomes. It also provides four-year institutions with the required information for transferability purposes and employers/other users with information on course content.

This policy applies to all College courses.

Official course syllabus information is generated by program faculty. All sections of the course will adhere to its official syllabus. All official course syllabi must provide information regarding course content, expected learning outcomes, what is expected of students, and methods of student evaluation. Departments and/or instructors will supplement the official course syllabus with information specific to each course section.  This supplement must provide the following:

  1. Section Course Reference Number (CRN)
  2. Instructor name and contact information (i.e., e-mail address, office location, office hours, office phone number, department and/or division phone number)
  3. A course schedule, outline, or timeline of subject matter presentation (may be indicated as 'tentative')
  4. The methods of instructional delivery (e.g., lecture, lab, online, hybrid)
  5. Specific methods of evaluation and their relative weight
  6. Any additional learning outcomes not specified in the official course syllabus
  7. Any additional policies or practices not specified in the official course syllabus
  8. A list of textbooks and other instructional materials required for the course
  9. A reference to the official course syllabus
  10. A reference to the Student Code of Conduct
  11. A reference to the Student General Rules and Guidelines

A printed or electronic copy of the supplemented official syllabus (also known as the "Section Syllabus") will be made available to students the first week of class (preferably by the first day of class).  This Section Syllabus will also be provided to the divisional and/or departmental office in accordance with divisional and/or departmental policies. 

The College Divisional Deans are responsible for implementing this policy.

Revised: April 15, 2013

Failure to follow this policy may result in disciplinary action up to and including termination.

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Travel and Business Related Expense Policy

Lansing Community College recognizes the need for its employees to travel for professional development, training purposes, and to conduct College business. This policy outlines acceptable expenses for which an employee may be reimbursed when traveling on College business.

This policy applies to all employees.

  1. Elements of Travel Procedures

    The College's travel procedures will contain the basic elements of an accountable plan and include the following requirements:

    1. Travel must be preauthorized by the employee's supervisor.

    2. Expenses incurred by an employee in connection with the performance of services for the employer must be business related.

    3. The employee must account for expenses within ten (10) business days after completion of trip

    4. The College shall not advance cash for travel unless approved by the President or the Board Chair in cases of travel by the President.

    5. Employees may be temporarily or permanently assigned an LCC credit card for use on college related travel. Such card shall be issued and utilized pursuant to the LCC credit card usage policies and regulations.

    6. Employees shall make air and other reservations for approved travel through the college established agency to minimize out-of-pocket costs to the employee. The College will not pay for Business or First Class air travel. Hotel expenses shall be the approved convention rate or equivalent.

    7. The College shall process reimbursements for business related travel within 15 days of submission of expenses reports and requisite receipts.

    8. The College shall process reimbursements for business related travel within 15 days of submission of valid expenses reports and requisite receipts.

      The College will pay faculty, staff and elected trustees for reasonable and necessary expenses incurred in connection with approved travel on behalf of the College when reimbursement is not received from any other source.

      Authority and responsibility for approval and control of travel by employees and guests of the College rests with the employee's supervisor.

      When travel is funded by a grant or contract, the use of travel funds will be governed by the more restrictive, the grant, contract or College travel requirements.

      The expenses of an employee's spouse, family or others accompanying the business traveler will not be paid by the College. Exceptions to this policy must be approved in advance by the President and reported to the Audit Committee prior to any authorization of such expenses. Exceptions for the President and Board of Trustees shall be approved by the Board Chair or his/her designee and reported to the Audit Committee.

  2. Acceptable Business Related Expenses

    The standards for deductible business expenses are listed in IRS Publication 463 Travel, Entertainment, Gift and Car business expenses may be paid by the College, providing the following conditions are met:

    1. It is appropriate to the conduct of official college business;

    2. If such expenses are approved by the vice president, dean, or budget supervisor;

    3. The group or individual is identified;

    4. The business reason or benefit gained or expected to be gained is identified.

    5. Adequate documentation to support expenses is provided.

    6. The per diem is at rate as authorized by Government Services Agency (GSA)

    The cost of alcoholic beverages is not an allowable expense. While it is recognized that employees may choose to consume alcohol, it is expected that employees will drink responsibly when representing the College.

Adopted: June 5, 2006, Amended June 15, 2009

Failure to follow this policy may result in disciplinary action up to and including termination.

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Using a Course More Than Once For Credit Toward a Degree or Certificate

In order to ensure that graduates from Lansing Community College are academically well rounded, students will not be allowed to use the same course more than once for credit toward a degree or certificate.

This policy applies to all students.

Students will not be allowed to use the same course more than once for credit toward the General Associate Degree unless specifically required or permitted to do so by the curriculum they are following.

The College Registrar is responsible for preparing procedures to monitor and implement this policy along with input from department or divisional instructional offices.

Failure to follow this policy may result in disciplinary action up to and including termination.

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Utilization of LCC Resources Off-Campus

To establish clear and consistent guidelines for Lansing Community College Employees as it relates to using LCC Resources off-campus.

College-Wide

To accomplish tasks consistent with Lansing Community College's mission; resources (i.e. college-owned computers and peripherals, pagers, cellular phones, tools, office, media, and sports equipment) are available for use by faculty, staff and students. In order to support the College's academic and administrative objectives, it may be necessary for these resources to be temporarily removed from the campus and other College facilities for college-related business, for which they are intended and authorized. Employees who use resources are responsible for the integrity of the resources and are required to act with the highest standard of ethics.

Faculty, staff and students may use certain College resources, such as College-owned computers and peripherals, pagers, cellular phones, tools, office supplies, media and sports equipment either on or off campus for purposes directly related to carrying out the College's mission.

The College's Vice-President for Administrative Services and Finance is responsible for developing procedures to implement this policy.

Failure to follow this policy may result in disciplinary action up to and including termination.

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Lansing Community College Policies

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